Date of meeting: Feb.27, 2004

Venue: Home of Warren McCulloch

Members Present:
Kyle Seller, Warren McCulloch, Dale Garbutt, Eden Stamm

Members Absent:

Apologies received from Jason Vaandrager, and David Eisner

Next Tournament Meeting:

Next tournament meeting according to the schedule posted by Kyle is on March 12, 2004. Venue has yet to be decided; a request to host will be posted on the forum.

Website:

Decided we should have a separate link on the VRPA homepage for meeting dates rather than in the main frame with the charter.

League format:

We decided to keep the league format “simple”. After much discussion we decided on the following:

• The league will run from March to December 2004.
• League scoring is based upon the results of that evenings tournament results. The more tournaments you enter, the better chance you stand of doing well in the league.
• Entrance fee will be reduced to $5 to encourage more people to participate.
• $1 of each person’s entrance fee will go to the League prize fund. The accumulated prize money will be awarded to the person with the most league points at the end of the year. There will be no prize sharing for the league title. The remaining $4 goes towards the evenings tournament prize which will be awarded as follows:

1^st 50%

2^nd 30%

3^rd 20%

• The number of games available for tournament play will be determined as follows by the Tournament Director and the host.
• If there are 2 – 8 entrants, then 3 different games will be available for tournament play.
• If there are more than 8 entrants then only two games will be used for tournament play in order to limit the time taken to complete.
• Each entrant will get to play two games on each designated tournament game.
• Scoring format will remain unchanged:

1^st 10 points

2^nd 6 points

3^rd 5 points

4^th 4 points

4^th 3 points

5^th 2 points

6^th 1 point

• Entrants will play in a strict order as entered on the score sheet. The scorekeeper will be responsible for ensuring there is not excessive time between games.
• Each player is responsible for handing in a witnessed score sheet for his/her game, to the score-keeper. This will then be entered into the score spreadsheet.
• Tournament games will be decided in advance and posted on the forum to allow people a chance to familiarize themselves with the rules.
• Laptop computer will be provided by Christie.
• League standings will be updated and posted on the website.
• Casual drop-ins will have no set format of any kind, strictly informal. 

Eden suggested a tournament gift swap at the Christmas tournament. Each person brings along a $10 gift. At the end of the tournament a “reverse gift pick” takes place whereby the person who was placed last in the tournament gets to choose from the gifts first. (The winner of the tournament already has a cash prize)

Pinball Show:

The VRPA super show is on hold as there is no one person that has available time to drive this forward. We will look into having a smaller event in the Fall 2004.

Newsletter:

Warren will take on responsibility of compiling a regular newsletter. It will be a summary of what’s been going on in the forum for those that don’t read it regularly and also include information regarding upcoming tournaments/meetings. Would also like to do features on members, their pinball memories, stories and collections. Will need submissions from members to be successful.

Other Business:

Warren announced that he will be holding a pinball fundraiser for Cancer Research in April (date TBD). This will likely take place on a Sunday afternoon. Entrance by donation (min $5). Games will be on free play. There will be door prizes and also one game will be set up for competition play. Cost to enter the competition will be $1 per game (which will be donated to Cancer Research); the three highest scores of the day will be awarded a prize – no limit on the number of games you can play.

More info will be posted on the forum when details are confirmed.

Next Committee Meeting:

April 1, 2004 venue TBD