Date of meeting: Feb 13, 2004

Venue: Home of David Eisner

Members Present:
Kyle Seller, Warren McCulloch, Dale Garbutt, Jason Vaandrager, and David Eisner

Members Absent:

Eden Stamm


Positions & Duties:

The purpose of this meeting was to decide who would be responsible for the various tasks that are involved with maintaining the VRPA. We divided the responsibilities between the 6 committee members as listed below. These positions will run for 1 year and will be reassigned in December at our Christmas AGM.

Kyle (President) – Organize and confirm the attendance for the tournament evenings

Warren (Vice Pres.) – Tabulate and maintain the tournament results from each tournament evening

Jason (Administrator) – Treasurer and web administration / design

David (Administrator) – Monitor all local auctions, maintain membership status

Dale (Events Coordinator) – Coordinate special events for tournament evenings

Eden (League Organizer) – Organize and maintain league, publish newsletter

Other duties that will be shared include:
Taking the minutes (to be rotated each meeting between all committee members)

Major events will be developed as needed during committee meetings

Meeting Intervals:

Both committee and tournament meetings will be held every 6 weeks. The committee meetings will be held 3 weeks after/before the next tournament meeting.

Other:

Kyle will work on a tentative schedule for the entire year and send out a request for anyone who is willing to host a tournament evening.

The next meeting is scheduled for the 26^th of February. Items to be discussed are going to be tournament format and rules, hosting costs & reimbursements, and if time allows we will begin to discuss membership procedures for all new members.